About these terms
These Program Terms (the “Terms”) are an agreement between
Rock City Ventures, LLC, doing business as Route 64 Digital
(“Route 64 Digital,” “we,” “us” or “our”), and the church
named in the signature section below (the “Church,” “you” or
“your”).
The Terms cover your church’s participation in the Digital
Ministry Track of the Route 64 Digital Community Impact Program
(the “Program”). Submitting an application does not create an
agreement. The Terms take effect on the date an authorized
representative of your church signs them after Route 64 Digital
has approved your application (the “Effective Date”).
Please read the Terms carefully. If you do not agree with them,
do not sign, and let us know if you have questions. We are happy
to talk them through before you decide.
Definitions
- Website
- The website Route 64 Digital designs, builds, hosts or maintains for your church through the Program.
- Program Services
- The website development, server hosting, technical upkeep, training and mentorship described in Section 4.
- Digital Ministry Team
- The one or more volunteers your church designates to provide content for the Website and to learn website and digital skills through the Program.
- Ministry Lead
- The person your church names as its main contact for the Program. The Ministry Lead may also serve on the Digital Ministry Team.
- Church Content
- Everything your church or its team supplies for the Website, including text, service times, events, photos, video, audio, sermons, logos, names and contact details.
- Route 64 Digital Materials
- The software, code, themes, templates, design systems, tools, training materials, processes and know-how that Route 64 Digital uses to provide the Program Services, apart from Church Content.
Eligibility
To join and remain in the Program, your church must:
- be located in Nash County or Edgecombe County, North Carolina;
- be an active congregation currently serving its community;
- form a Digital Ministry Team as described in Section 7; and
- be approved by Route 64 Digital after the screening application.
The Program is open to churches of any denomination or
affiliation. Route 64 Digital accepts a limited number of churches
at a time and decides, at its discretion, which applications to
approve. Meeting the eligibility requirements does not guarantee
acceptance.
What we provide
While your church participates in the Program, Route 64 Digital will provide:
- Website development. A custom website for your church, planned with your Ministry Lead and built using your Church Content.
- Server hosting. Hosting for the Website on servers Route 64 Digital selects and manages, including an SSL certificate so the Website loads securely.
- Technical upkeep. Reasonable software and security updates, regular backups and help fixing technical problems with the Website.
- Training and mentorship. Hands-on training for your Digital Ministry Team in website management and maintenance, digital content creation and, over time, how websites are built, plus ongoing guidance after launch.
We decide the technical approach, tools and hosting providers used
to deliver the Program Services, and we may change them as long as
the change does not materially reduce what your church receives.
We will schedule development and training with your Ministry Lead
and will make reasonable efforts to meet the timelines we agree on.
Timelines depend on receiving Church Content and feedback on time.
Unless we agree otherwise in writing, the Program Services do not
include: domain name registration fees; email hosting; paid
third-party software, plugins, stock images or fonts; online giving,
donation or payment platforms; livestreaming services; printing;
or work on websites, apps or accounts other than the Website.
No cost to your church
Route 64 Digital provides the Program Services free of charge.
There is no setup fee and no fee for website development, server
hosting or technical upkeep for as long as your church takes part
in the Program.
Your church is never required to buy anything to join or stay in
the Program. If your church asks for something outside the
Program Services, or chooses an optional paid third-party service,
we will explain any cost in writing first. Your church will not be
charged unless it agrees in writing beforehand.
The Program Services are provided by Route 64 Digital as a
business. They are not a donation of money, and nothing in these
Terms requires your church to make any donation, payment or
purchase.
Your church’s responsibilities
In exchange for the Program Services, your church agrees to:
- name a Ministry Lead and tell us promptly if that person changes;
- form and keep a Digital Ministry Team as described in Section 7;
- provide Church Content, such as service times, ministries, leadership information and photos, in a timely way, and keep it accurate and up to date;
- review drafts and respond to reasonable requests for feedback or approval;
- have the Digital Ministry Team take part in training and help maintain the Website after launch;
- keep website passwords and login details confidential, and tell us right away if you suspect someone has gained unauthorized access; and
- use the Website only for lawful purposes connected with your church’s ministry and community.
The digital ministry team
The Digital Ministry Team is at the heart of the Program. Every
website needs content, and part of the mission is building skills
your congregation keeps.
- Size. The team must have at least one volunteer. Two or more is a good size, and teams that pair younger members with older members are encouraged.
- Timing. Team members do not have to be named when you sign. Your church must name at least one team member within six months of the Website’s launch.
- Role. The team provides content for the Website, takes part in training and, over time, learns to update and maintain the Website with our support.
- Volunteers. Team members are volunteers of your church. They are not employees, contractors or agents of Route 64 Digital and are not paid by Route 64 Digital.
- Supervision. Your church is responsible for choosing, supervising and directing its team members, and for their conduct when they work on the Website or take part in the Program.
- Changes. If a team member leaves, your church will tell us so we can remove that person’s access and help you bring on someone new.
Minors on the team
Young people are welcome on the Digital Ministry Team. If any team member is under 18:
- your church will get written permission from the minor’s parent or legal guardian before the minor takes part, and will keep that permission on file;
- your church remains responsible for supervising the minor under its own child-safety policies;
- training sessions involving minors will take place in a group setting, at church or online, with at least one adult from your church present, and Route 64 Digital team members will not meet one-on-one with a minor;
- Route 64 Digital will communicate about the Program with minors only through channels that include the Ministry Lead or another adult your church designates; and
- your church will not give a minor administrator-level access to the Website unless a parent or guardian and the Ministry Lead both approve it.
Your content
Your church is responsible for all Church Content. Your church confirms that:
- it owns the Church Content, or has permission to use it on the Website;
- the Church Content does not infringe anyone’s copyright, trademark, privacy or other rights, and does not contain anything unlawful, defamatory or harmful such as malware;
- it has permission from the people shown in photos and videos before posting them; and
- it will not post photos, videos or identifying details of a minor without permission from that minor’s parent or legal guardian.
Your church gives Route 64 Digital a non-exclusive, royalty-free
permission to use, copy, host, display, format and adapt the
Church Content only as needed to provide the Program Services and
as described in Section 14. This permission ends when your church
leaves the Program, except for backups kept for a limited time and
anything allowed under Section 14.
Route 64 Digital does not review, approve or endorse the religious
or other views expressed in Church Content, and does not control
your church’s message. We may remove or disable Church Content if
we reasonably believe it is unlawful, infringes someone’s rights,
violates the policies of our hosting providers or threatens the
security of the Website or our systems. When we can, we will talk
with your Ministry Lead before taking action.
Ownership
- Church Content. Your church keeps ownership of its Church Content, including its name and logo.
- Domain name. Your church’s domain name, such as yourchurch.org, should be registered in your church’s name. If Route 64 Digital registers or manages a domain name on your church’s behalf, your church is still its owner, and we will transfer control to your church on request.
- Route 64 Digital Materials. Route 64 Digital keeps ownership of its Route 64 Digital Materials. We may reuse general designs, code, techniques and know-how in work for others, but never your Church Content.
- Your Website. Route 64 Digital gives your church a non-exclusive, royalty-free, perpetual permission to use, copy and change the design and code of the Website for your church’s own website, including after your church leaves the Program. Third-party software used in the Website remains subject to its own license terms.
Accounts and access
Route 64 Digital will keep administrator access to the Website and
its hosting so we can provide the Program Services. We will set up
accounts for your Ministry Lead and Digital Ministry Team with the
level of access suited to their role and training.
Your church is responsible for activity carried out through the
accounts we give its team members. We may adjust, suspend or
remove an account if we reasonably believe it has been
compromised or is being misused, and we will tell your Ministry
Lead when we do.
Hosting, backups and security
We will use reasonable efforts to keep the Website available,
secure and backed up. We cannot guarantee that the Website will
always be available or free of errors. Outages can happen
because of maintenance, hosting provider problems, attacks or other
events outside our control. When we can, we will schedule planned
maintenance at times that avoid your services and events.
We keep regular backups of the Website, but your church should keep
its own copies of original Church Content, such as photos and
documents.
Privacy and visitor information
If the Website collects information from visitors, for example
through contact forms, prayer request forms or event sign-ups,
that information belongs to your church. Your church is
responsible for how it uses and protects that information, and
for posting a privacy notice on the Website that describes what it
collects. We can help you prepare a basic privacy notice.
Route 64 Digital will access visitor information only as needed to
provide the Program Services, will not sell it and will not use it
for our own marketing. Online giving and payments, if your church
uses them, are handled by third-party providers under your
church’s own agreement with them. Route 64 Digital does not
process or hold donations or payments.
We use the contact details of your Ministry Lead and team members
to run the Program and keep in touch about it.
Sharing the work
Unless your church tells us otherwise in writing, Route 64 Digital
may name your church as a Program participant and show the
Website, including screenshots and a link, in our portfolio, on
our website and in materials about the Program. The Website will
include a small “Website by Route 64 Digital” credit in its
footer, linked to our website.
We will get your church’s approval before publishing any quote,
testimonial, story or photo of your members created for that
purpose. We will never identify a minor in our own materials
without written permission from a parent or guardian.
Our relationship
Route 64 Digital and your church are independent parties. These
Terms do not create a partnership, joint venture, employment or
agency relationship, and neither side may make commitments on
behalf of the other.
Taking part in the Program does not mean Route 64 Digital endorses
your church’s beliefs, or that your church endorses Route 64
Digital. Your church may work with other providers on anything
outside the Program.
Ending participation
These Terms start on the Effective Date and continue until either
side ends them.
- By either side. Either your church or Route 64 Digital may end participation for any reason by giving 30 days’ written notice.
- For a serious problem. Route 64 Digital may suspend the Website or end participation sooner if your church materially breaches these Terms and does not fix the problem within 30 days of written notice, or immediately if the Website is used for unlawful activity or poses a serious security risk.
- If the team is not formed or becomes inactive. If your church has not named at least one Digital Ministry Team member within six months of launch, or the team stops providing content or responding for 90 days in a row, we will contact your Ministry Lead to work out a plan. If things are not resolved within 30 days after that, Route 64 Digital may end participation.
- If the Program ends. If Route 64 Digital discontinues the Program, we will give participating churches at least 60 days’ written notice.
When participation ends for any reason, Route 64 Digital will:
- on request, give your church a copy of its Church Content and the Website’s files in a standard format;
- give reasonable help moving the Website and domain name to a provider your church chooses; and
- keep the Website online for at least 30 days after participation ends, unless it ended because of unlawful activity or a security risk, so your church has time to move.
After that period, we may take the Website offline and delete our
copies, apart from backups that are deleted on our normal schedule.
Sections 9, 10, 13 and 17 through 23 continue to apply after
participation ends.
Disclaimers
We will provide the Program Services with reasonable care and
skill. Beyond that, and to the extent the law allows, the Program
Services and the Website are provided “as is” and “as available,”
without other warranties of any kind, whether express or implied,
including warranties of merchantability, fitness for a particular
purpose and non-infringement.
We do not promise particular results, such as more visitors,
higher attendance, increased giving or placement in search
results.
Limitation of liability
Because the Program Services are provided free of charge, the
following limits apply to the extent the law allows:
- Neither side will be responsible for indirect, incidental, special, consequential or punitive damages, or for lost data, lost profits, lost donations or lost revenue, even if told such damages are possible.
- Route 64 Digital’s total liability for all claims relating to the Program or these Terms will not exceed one hundred U.S. dollars ($100).
These limits do not apply to liability that cannot be limited under
the law, including liability for fraud, gross negligence or willful
misconduct.
Responsibility for claims
To the extent the law allows, your church will defend and hold
Route 64 Digital and its owners, team members and contractors
harmless from third-party claims, and related reasonable costs,
arising from (a) Church Content, (b) the conduct of your church’s
Digital Ministry Team members or other people your church gives
access to the Website, or (c) your church’s breach of these Terms.
Route 64 Digital will notify your church promptly of any such claim
and will cooperate reasonably in responding to it.
Changes to these terms
We may update these Terms from time to time. If we make a material
change, we will email your Ministry Lead and post the updated Terms
on this page at least 30 days before the change takes effect. If
your church does not agree with the change, it may end
participation under Section 16 before the change takes effect.
Continuing in the Program after that date means your church
accepts the updated Terms. A change that removes the no-cost
commitment in Section 5 will apply to your church only if your
church agrees to it in writing.
Governing law and disputes
These Terms are governed by the laws of the State of North
Carolina, without regard to its conflict-of-laws rules.
If a disagreement comes up, both sides agree to first try to
resolve it in good faith by talking directly, starting with your
Ministry Lead and a Route 64 Digital leader, for at least 30 days
before taking formal action. If it cannot be resolved that way,
any legal action will be brought in the state courts located in
Nash County, North Carolina, and both sides consent to those
courts’ jurisdiction.
Electronic signature
Your church agrees that these Terms may be signed electronically.
Typing your name in the signature field, checking the agreement
boxes and submitting the form below is your electronic signature,
and has the same effect as a handwritten signature under the North
Carolina Uniform Electronic Transactions Act and the federal
Electronic Signatures in Global and National Commerce (ESIGN) Act.
Your church agrees to receive notices and communications about the
Program electronically, at the email address provided when signing
or a later address your church gives us. You may ask for a paper
copy of these Terms at any time by contacting us. After you sign, we
will email a copy of the signed Terms to the signer.
General terms
- Entire agreement. These Terms, together with any written approval or project plan we send your church, are the entire agreement about the Program and replace any earlier discussions. If they conflict, these Terms control unless a written document signed by both sides says otherwise.
- Authority. The person signing confirms that they are authorized to sign on behalf of the Church and to bind it to these Terms.
- Assignment. Your church may not transfer its participation to another organization without our written consent. Route 64 Digital may transfer these Terms to an affiliate or successor that agrees to honor them, and will tell your church if it does.
- Events outside our control. Neither side is responsible for delays caused by events beyond its reasonable control, such as severe weather, power or internet outages, or hosting provider failures.
- Severability. If any part of these Terms is found unenforceable, the rest will stay in effect, and the unenforceable part will be applied as closely as the law allows to what the parties intended.
- No waiver. If either side does not enforce a part of these Terms right away, it can still enforce it later.
